Category Archives: meeting minutes

We Need YOU to help make the music happen!

Fundraising was the primary topic for this evening’s meeting. Due to budget changes fundraising is more important than ever and we need extra help from all chorus parents and guardians 

We Need YOU to Help Make the Music Happen!

If you can help please contact Mrs. Kipp at LKipp@cvsd.net

 

The September meeting of CVCPSA was Thursday, 9-14-17 at the HS/MS chorus room. Mrs Kipp led the meeting with 4 officers, 8 students and 5 adults in attendance.

GENERAL ANNOUNCEMENTS

  • For 2017-18 CVCPSA meetings are the second Thursday of every month at 7 pm in the Chorus room  unless otherwise announced
  • Senior Leadership students are setting up a chain of communication. Please keep an eye out for that.
  • Delivery of any materials during the day goes to the front office. Please call for appointment
  • Social Media is up and running: Click the tab above for full details. Subscribe  over there ———————-> to get all the website announcements right in your email inbox.

FUNDRAISING & EVENTS

  • Choloate Sales (onging) Watch class announcements and social media for when chocolate becomes available. Proceeds go to the student’s individual account to cover individual costs (T-shirt for spring concert, spring ajudication trip to IUP). Individual costs are $75 this year. PRO TIP for STUDENTS: Selling 5 boxes of chocolate would cover all of your individual costs this year! PRO TIP for PARENTS: If your student sells 5 boxes of chocolates, it covers their individual costs for this year.*
  • Hoagie sales: dates TBA. Proceeds to individual accounts. Parent volunteers will be needed, details to follow
  • Carwash September 23 9:30 am to 2:30 pm at the Marathon gas station on Washington Pike (Rt 50 at the intersection with Greentree Road, across from Walgreens). Parent volunteers are needed for 1pm to 2:30 close including picking up towels, laundering them and bringing them to the October 12 CVCPSA meeting. Funds raised go to the general fund and toward sound engineering for performances
  • Homecoming Carnival October 4 3:30 to 6 pm. Open to the public. Need student volunteers for activities/henna tattos/flower crowns/help senior leaders with cleanup & taking materials into the school at the end. Need adult volunteers for 5:00 to 6:30 to supervise the final hour and cleanup. Funds raised to go the general fund / sound engineering
  • Fall Bonefire for chorus students and families. EVERYONE WELCOME October 21 6 – 8:15 pm, at the firepit at the top of the hill, Scott Park. Games, food, ‘fortune teller’ booth. Everyone brings food…sign up sheet pending.
  • Veteran’s Day Performance (during school hours) November 11
  • Holiday Concert December 7 at 7pm in the auditorium. There will be backstage treat bags and a gift basket raffle. We need Middle school parent volunteers to watch the treat table during the HS portion of the performance, parents to help with clean up of the treat table, and we need gift baskets donated for the raffle. Size / contents of the basket can be whatever you want, but needs to general audience appropriate. Proceeds treat bags and raffle go to the general fund.
  • Holiday Caroling at nursing home and courthouse: date TBA. We need a few more chaperones please
  • Soundwaves January 24-25, details to follow. Studen ticket pre-sales go to individual student accounts (for trip, tshirt, etc) General admission ticket sales to general fund. We need parents to sell tickets at the door and to set up / clean up punch & treat table
  • Bunny Breakfast: Setup = March 2 6:30 – 7:30 pm, Breakfast = 8:30 am to 1 pm We need parent volunteers for both. Working a shift at either set-up or Bunny Breakfas pays for the student’s Spring Banquet ticket.
  • Spring HS concert and senior recognition: March 27, details TBA
  • Middle School Spring Concert: May 27 detail TBA
  • May Adjudication day trip to IUP: date and details TBA
  • Other fundraising under development: gofundme page, coupons, chipotle night, etc. Any suggestions please contact us

* Watch this space or contact Mrs. Kipp to learn when chocolate boxes are available. Student purchases the box of chocolate bars up front. Half goes into their account, half to pay for the chocolate. Parents/student recoup their purchase price through selling the bars. Details to follow.

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Welcome to 2017-18 School Year

Welcome to the new school year!

CVCPSA officers, parents and 1 student met August 24 to begin organization for the year. The meeting was led by Mrs. Kipp.

Due to the construction, budget changes etc, many of the details for activities and fundraising are subject to change. Please subscribe to the website –>

Or follow us on social media for ongoing updates as details are finalized. Beginning plans are as follows:

ANNOUNCEMENTS

  • Funding for professional lights and sound at concerts was withdrawn. High School students will assist with lights and sound unless funds can be raised to cover professional sound fees.
  • Adults helping with activities during school hours, please drop off goods at the high school office
  • Fall IUP trip is cancelled due to budget changes, no bus available.
  • Spring adjudication trip may be possible, but not yet definite.
  • CVCPSA meetings will be the second Thursday of each month at 7pm in the chorus room unless otherwise announced.
  • The website and social media has been updated. Please like, follow and subscribe to you don’t miss any announcements.
  • Anticipated student costs: Trip – $50 Food for trip – $20 Yearly Tshirt – $12 = $75  Selling 5 boxes of chocolate would raise that $75 for the student.

ACTIVITIES AND FUNDRAISING

  • Chocolate Sales – ongoing, all year.
  • Other Fundraising TBA (donuts, valetine flowers, entertainment coupon card, etc)
  • Car Wash September 23. 10 am to 2 pm. Location TBA (Marathon Station Washington Pike vs Oliverios next door) Students-please see Mrs Kipp to sign up for your time to work. Parents: we need volunteer throughout the event. Two adults needed to cover the final hours, make sure towels are gathered, washed, dried and returned at the
  • Homecoming Carnival October 4 (TENTATIVE): 3:30 to 5 pm. Student volunteers needed for booth and Senior leadership students are to assist bringing booth materials in at the end
  • Party/Bonfire October 21: time and location TBA. Students will decide if event is a bonfire at scott part or if we will participate in the Panhandle Trail night walk that same evening.
  • Veteran’s Day performance November 10
  • Holiday Concert December 7 at 7 pm. Treat Bag sales and gift basket raffles for fundraising. Please see Mrs. Kipp if you can help at the concession table or donate a gift basket.
  • Caroling at Court House and Nursing home in December: TBA
  • Soundwaves January 24 and 25 in MS DMC. Students will have tickets for pre-sale and adult volunteers are needed to sell tickets at the door and set up / take down cookie & punch table.
  • Bunny Breakfast Set up  March 2 6:30 -7 pm HS cafeteria
  • Bunny Breakfast March 3  8:30 am to 1 pm. Student volunteer shifts pay for their spring banquet tickets. Adult volunteers needed too!
  • HS Spring Concert and Senior recognition March 27th. Volunteer needed for treat bag and concession sales
  • MS Spring Concert May 17th
  • Adjudication at IUP May / TBA

Minutes March 8, 2017

The March 8 CVCPSA meeting was dedicated to mandatory trip information. Packets were handed out with all forms to be signed, notarized and returned by March 24.

The itinerary is still tentative, and will be provided after it is finalized.

Reminders given for Bunny breakfast, banquet, as outlined in the February minutes.

Spring concert is April 12 with rehearsals the 10th and 11th as previously scheduled.

April/May meetings to be announced please follow us here, Twitter or Facebook for details

Minutes February 15, 2017 meeting

CVCPSA met February 15, 2017 at 7 pm in the chorus room with Mrs. Kipp, 3 Officers, 4 Adults and 6 Students in attendance.

Closed/Ongoing

  • Trip Payments were due Feb 5. If you have any questions about your students payment status or have any other questions about trip payments please contact Treasurer Tonia Richards at TRichards@verizon.net
  • Penny Wars for yearly T-shirt ended Feb 10. Winning design to be announced.
  • Donut sale 2/24

Current Project: BUNNY BREAKFAST!!

  • Students are asked to please bring a bag of candy to Mrs. Kipps room asap for BB treat bags.
  • Officers and volunteers bring 2 doz hard boiled eggs morning of the breakfast
  • ADULT VOLUNTEERS are needed for the Bunny Breakfast 8:30 am to 12:30 pm. Please Contact Laura Bohaski if you can help laurabohaski@aol.com
  • Student designed flyers will be sent to the primary school
  • Announcements will be placed online and in the Almanac.
  • Setup will be Friday March 31, 2017 6:30 – 7:30 pm
  • Bunny Breakfast is Saturday April 1, 2017 from 9am to noon. Cost is $8 per person.

Upcoming

  • Trip itinerary and form packet will be given out.
  • MANDATORY trip meeting is March 8 at 7pm. We are attempting to have a notary available for trip paperwork.
  • There will be an evening dress rehearsal for spring concert.
  • HS Spring Concert April 12 at 6:30 pm
  • TRIP: April 20-23
  • MS concert May 24
  • HS Banquet May 4 at Crowne Plaza Fort Couch Road $25 per person (unless the student worked at the Bunny Breakfast)

Next Meeting March 8, 2017 at 7 pm in the HS chorus room

Stay in Touch

Minutes of January 18, 2017 CVCPSA meeting

The CVCPSA met 01-18-2017 in the HS Chorus room with Mrs. Kipp, all CVCPSA officers, 3 adults and 8 students in attendance.

Completed

  • The holiday concert in the cafeteria went very well. Thank you to  the students who performed and and volunteers who helped with concessions and Applelicious deliveries.
  • Adult officers voted on the purchase of redundant group insurance (over and above the individual participants’) Aye – 0 Nay – 4

Ongoing

  • Chocolate is still available for purchase and sale. Students purchase the box of chocolate up front then recoup their investment through selling the individual bars. Please see Mrs. Kipp or Mrs. Bohaski for details.
  • $125 trip payments are due the first Friday of every month. Please make checks payable to CVCPA.

Upcoming

  • Hoagie deliveries will be January 19. Thank you to all the students & volunteers who made hoagie sale and home delivery possible.
  • T-shirt design and penny wars will get a start tomorrow, January 19
  • Donut sales start Friday January 27. Students – watch for details in class.
  • Soundwaves (individual recitals) will be February 8 & 9. Attendance is mandatory both nights. Students, please see Mrs. Kipp if you need a waiver for your non-performance night. All students please bring cookies or another snack food on your non-performance night. Soundwaves will be in the HS cafeteria from 7-9pm. There will be a raiser/stage for performers. Students will sell advanced tickets. All tickets are $2 each. Please send a check made out to CVCPA for advanced ticket sales.
  • Mandatory Trip Meeting for all participating students and their parents/guardians. We are hoping to arrange for a notary to be present to certify all the necessary forms for us. Forms and details to follow. The meeting will be March 8 at the chorus room at 7 pm in conjunction with the regular CVCPSA meeting.
  • Bunny Breakfast setup is 6 pm March 31 at the cafeteria. The breakfast is 9am to noon on April 1. Each chorus student is asked to work for 2 hours during either setup or the breakfast, which in turn pays for their spring banquet ticket.
  • Spring Concert will be April 12 at 7 pm. The auditorium is expected to be ready by then.
  • Spring Banquet will be Thursday May 4th (no school May 5th) at the Crown Plaza on Fort Couch Road from 6:30 to 9:30 pm. The facility has been reserved and deposit made.

The next meeting will be announced.

September 21 Kickoff and Information meeting minutes

This was an informal meeting so no formal minutes were taken. The basic points covered were:

Minutes of 2016 Organizational Meeting

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The CVCPSA met August 31, 2016 at CVHS at 7pm with 24 adults and students in attendance including Mrs. Kipp.

The following parents agreed to act as officers and organizers:

Laura Bohaski – president

Patty Weiland – treasurer and candy sales (not in attendance, agreement sent via Mrs. Kipp)

Ronda Snow – Secretary and Social Media

Sally Weiland: Fundraising coordinator

Wendy Czap – carwash

We are still recruiting parent volunteers for :

  • Concert Concessions / Backstage Treat Bags
  • Bunny Breakfast Coordinator (organize volunteers, coordinate with cafeteria, lead set-up, assign tasks to volunteers including supplies, activities, food preparation etc.)

Old / Completed Activites: none

Current & Ongoing Fundraisers:

  • Candy Sales – boxes of candy are available to purchase. Boxes cost $30 up front, $15 goes to student account. Parents then recoup the $30 investment directly as the candy is sold.
  • Colt license plate sales: Cost $4, $3 goes to student account. (see photo below)

Upcoming Events:

  • September 8: Chorus performs at High School open house. Mandatory for students
  • September 10 Car Wash: Thanks to parent volunteers Wendy Czap, Michelle Karns. Other parent volunteers are needed to have 1-2 adults present for entire time of the event. Car wash will be at Olivarios lot (next to Duckies) on Greentree road. 9 am – 2pm.
  • September 21 at 7pm: Chorus kick-off meeting. Mrs. Kipp is bringing punch. Each family is asked to bring a snack to share. Boxes of candy for fundraising sale will be available for purchase.
  • September 28: Homecoming Carnival Booth after school. Students see Mrs. Kipp for volunteer times.
  • October 22: Halloween Bonfire at Scott Park. Parents welcome. Family-friendly activities
  • November 11: IUP trip. $25 plus bus and cash for meals will be needed for each participating student. Includes event, T-shirt, campus tour and opportunity to work with professors and other chorus groups.
  • Holiday singing downtown & nursing home – details to follow
  • New fundraisers being investigated or developed: donut sales in school, lollipops, t-shirts, barns and noble day, quiznos day. Any fundraiser suggestions are welcome. Please contact Mrs. Kipp or the CVCPSA

 

 

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April Meeting

The CVCPSA met April 13, 2016 in Mrs. Kipp’s room at the high school.

Completed Projects:

  • Bunny Breakfast was successful with high attendance numbers. All startup costs were recouped with additional money earned
  • Thank you sent to cafeteria employee Louanne Keifner for her help with the Bunny Breakfast

Ongoing projects:

  • preparations for senior recognition continue
  • day trip still being planned
  • chocolate sales continue
  • T-shirts are in: HS shirts are blue and gray baseball style with small chorus name on front and senior names on the back. 8th grade shirts are the same with a plain back

Upcoming projects:

  • April 21 spring concert begins at 6:30
  • Concessions at the concert: Volunteers please arrive by 5:30. Gift bags for performers were prepared. Flowers & are/will be purchased. Flowers to stay with buyer and not go in treat bags this time since they don’t fit and cause spills. Tables requisitioned. Raffle gift Baskets in progress, tickets to be sold at concession tables.
  • Donut sale April 29
  • Banquet room reserved at the Crowne Plaza for April 29 7 – 9 pm, volunteers please arrive by 6:30 to help with set up

Please follow the website (see box to the right of this page) or follow us on facebook, twitter for next meeting time etc.

Meeting & March Minutes

The March Meeting of the CVCPSA was held March 8 at 7pm in Mrs. Kipp’s room with officers, adults and 6 students in attendence.

Old and ongoing activities were briefly reviewed:

  • 8th grade recital We,. March 16
  • CVCSPA promotional talk
  • 8th grade students will help set up Bunny Breakfast in place of students involved with math event that same Saturday
  • Senior day trip
  • Ideas for senior recognition
  • Senior auditions in class March 30th & 31st
  • High School concert is April 21st
  • Tshirt designs in

The remainder of the meeting time was spent preparing treat bags and other details for the Bunny Breakfast.

The next CVCPSA meeting is Wednesday,  April 13, 2016 at 7 pm in Mrs. Kipps room at the High School

CVCPSA Meeting Minutes: Feb. 2016

The CVCPSA met February 17 at 7pm at the high school

A number of adults and students were in attendance despite inclement weather – Thank you!

The Secretary could not attend, so many thanks to Deanna Barton for forwarding the information for this month’s minutes.

The main topic is the Bunny Breakfast coming up on Saturday, March 12 starting at 9am in the HS/MS cafeteria

  • Set up is Friday March 11 6-8pm but may take less than those 2 hours
  • A list of supplies was made, Lisa and DeAnna volunteered to pick them up closer to breakfast day (Thank you both!)
  • Milk, juice, butter and sausage will be ordered through the school cafeteria (thank you Louanne Keifner)
  • Thank you to Laura Bohaski for volunteering to cook the pancakes
  • We need 2 parents for check in and additional parents to be food runners and assist the students with serving
  • Students will be serving and running activity stations
  • Thank you to Theresa for making the flyer and distributing it by e-mail
  • Kelli Finnerty will help distribute the information to day care centers and newspapers. Mrs. Kipp will get the information to the Primary and Intermediate schools. Thanks to you both too!
  • Arrive Breakfast day at 8:30 am for doors to open at 9 am

Students please bring a bag of candy to Mrs. Kipp’s room by March 8 for Bunny Breakfast treat bags

The next CVCSPA meeting is  March 8th (7 pm Mrs. Kipp’s room). We’ll be making up the treat bags that evening.